Project Manager

Help us translate breakthrough neuro-nanotechnology into life-changing products.

Location: Bay Area, USA
On-site: Palo Alto

Position Type: Full-Time

About Subsense
Subsense is a pioneering organization specializing in developing innovative nanotechnology solutions aimed at revolutionizing the field of non-surgical, daily-use Brain-Computer Interfaces and treating Neurodegenerative disease. We are committed to creating cutting-edge products that address complex health challenges and improve customer and patient outcomes.

The Opportunity

The Project Manager will serve as a strategic execution partner to the CEO, driving the company’s most critical cross-functional initiatives. This role goes far beyond traditional project management – it requires a leader who can connect strategic vision with operational execution, coordinating complex workstreams across R&D, Product, Finance, and Operations to ensure alignment, focus, and delivery. You will work closely with executive leadership, identifying risks, aligning dependencies, and maintaining clarity in fast-moving environments where structure and flexibility must coexist.

Key Responsibilities

• Define and maintain project scope, objectives, deliverables, and success criteria aligned with the CEO and functional leads.
• Translate strategic goals into actionable plans with clear timelines, owners, and measurable outcomes.
• Coordinate cross-functional execution across R&D, Product, Finance, and Operations, ensuring alignment and consistent progress.
• Facilitate clear, structured, and efficient communication and decision-making among stakeholders.
• Identify, assess, and manage risks and interdependencies — proactively surface potential issues, develop mitigation strategies, and ensure resolution.
• Maintain structured documentation, project dashboards, and concise executive summaries highlighting key achievements and risks.
• Implement and refine project management systems that enhance visibility, accountability, and efficiency.
• Lead regular progress reviews, ensure follow-through on decisions, and provide leadership with reliable operational insight.
• Continuously evaluate outcomes, capture lessons learned, and improve internal processes for faster, more coordinated execution.

Qualifications:

• 4+ years of experience in project or program management, operations, or a similar execution-focused role, ideally within a startup or cross-functional environment.
• Proven success working directly with executive leadership and coordinating complex, multi-stakeholder initiatives.
• Exceptional organizational and prioritization skills — able to structure and manage multiple high-impact projects simultaneously.
• Strong understanding of strategic planning, OKR alignment, and performance tracking frameworks.
• Advanced project management expertise, including roadmap design, milestone tracking, resource planning, and risk mitigation.
• Proficiency in analytical and operational tools (e.g., Gantt planning, KPI dashboards, reporting systems, and structured documentation).
• Excellent communication and stakeholder management skills — clear, concise, and confident in driving alignment across leadership and teams.
• Analytical, systems-level thinker with the ability to translate ambiguity into clear structures and outcomes.
• Demonstrated ability to operate in fast-paced, evolving environments with minimal supervision.
• Self-directed and outcome-oriented, comfortable owning complex initiatives end to end.
• Fluent in English (written and spoken).

What We Offer:

• Competitive salary and benefits package
• Opportunity to work in a dynamic and innovative environment
• Support for professional development and continuous learning
• Collaborative and inclusive company culture